Raging Dragons (“The Club”) Privacy Policy

​

Date of Policy: 12 March 2025

We are Raging Dragons, a sports club dedicated to Dragon Boat Racing through offering training facilities, equipment, and coaching and supports the objectives and aims of the British Dragon Boat Racing Association (BDA) as the sport's governing body.

 

Within this Privacy Policy "Our", “Us” and "We" mean Raging Dragons

 

Raging Dragons is committed to protecting and respecting your personal data. This policy outlines how we will use any personal data that you provide to us.

If you have any questions about this privacy policy or our privacy practices, please contact:

Name: Sarah McBride (Secretary)

Phone Number: 07811 339 936

E-mail: mcbsarah73@gmail.com

​

The type of personal information we collect

 

We currently collect and process the following information:

• Personal information for example, your name, title, date of birth and gender, BDA membership details, images in video and/or photographic form;

• Contact Information includes your address, email address and telephone numbers;

• Financial Information includes your bank account and payment details;

• Transaction Information includes data provided to manage membership, associate membership, membership and stakeholder communications, attendance at training, events or racing and general information.;  

• Technical Information includes your IP address, login information, browser plug in types and version, and information analytics to improve our website, marketing, and user experiences;

• Usage Information includes information such as attendance at training and events;

• Communications Information includes your communication preferences;

• Special category data includes data concerning health including any disabilities our members or participants may have, so we can carry out our activities with appropriate​ safeguards.

​

How we get the personal information and why we have it

​

We will only use your personal information in accordance with the law. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing information are:

​

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the Secretary (details above);

 

(b) We have a contractual obligation with you. The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract;

 

(c) We have a legal obligation. The processing is necessary for us to comply with the law (not including contractual obligations);

​

(f) We have a legitimate interest.  The processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect an individual’s personal data which overrides those legitimate interests.

 

We will only use your personal information for the purposes for which we collect it, unless we reasonably believe that we need to use it for another reason and that reason is similar with the initial intention.

 

You may give us your personal, contact and financial information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal information you provide when you: 

• register as a member;

• subscribe to hear more about our training to our WhatsApp groups or Spond;

• express an interest in any of our programmes, events, membership, training;

• purchase any products (such as kit) from us and we process payment.

​

Special Category Data will only be collected from members or from those who have regular contact with the Club in connection with our training or racing activities to ensure accessible and safe facilities for members and participants. This data shall not be disclosed outside of Raging Dragons without the consent of the data subjects.

 

Our website

​

When you enter our website, we will automatically collect Technical Information about your devices, and browsing activities by using cookies and similar tools. We may also obtain Technical Information about you if you visit other websites using our cookies. Please see our Cookie Policy 

 

You can adjust your browser to reject all or some browser cookies, or to notify you when websites access cookies. If you deactivate or reject cookies, some parts of this website may not be accessible or may not operate properly. For more information about the cookies we use, please see our Cookie Policy.

​

Third parties

​

We will obtain personal information about you from several third parties as set out below: 

• Contact, Financial and Transaction Information from providers of technical, payment services and Personal and Contact Information from information providers based outside of the EU;

• Personal and Contact Information from government and regulatory bodies such as HMRC;

• Governing Bodies such as the British Dragon Boat Association;

• Online marketing providers such as Mail Chimp (based outside of the EU).

 

We may share information we collect about you with:

​

• Professional advisers including banks, accountants, and insurers based in the UK who may provide banking, insurance and accounting services;

• HM Revenue & Customs, regulators and other authorities who may require reporting of processing activities;

• Website Services and membership sites

• Participating organisations who participate in our training;

• Marketing and survey providers such as MailChimp;

 

We expect all third parties to protect your personal information in accordance with privacy law. They may only process your personal information for specific purposes and according to our instructions, and not for their own purposes.

 

How we store your personal data

​

We will only store your personal data for as long as is reasonably necessary and for the purposes for which we collected it, including any need to comply with legal, regulatory, tax, accounting or reporting requirements. We may store your personal data for longer if we have a complaint or if we believe that there may potentially be any legal action regarding our relationship with you.

​

The applicable retention period for which we store personal data will depend on the nature and sensitivity of the personal information. We also consider the purposes for which we process your personal information and any other relevant legal, regulatory, tax, accounting or obligations, and whether we can achieve those purposes through other methods.

In some instances, we are required to keep specific information about our members or users of our services (including Contact, Personal, Financial and Transaction Information) for six years after they cease their relationship with us for tax purposes.

​

You may be able to ask us to delete your data: please refer to your data protection rights section below for further information. We may also anonymise your personal information (so that it can no longer be connected to you) to help improve our services or for statistical purposes, and we may use this information indefinitely without notifying you.

 

Your data protection rights

 

Under data protection law, you have rights including:

​

Your right of access - You have the right to ask us for copies of your personal information.

 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

 

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

Please contact us at mcbsarah73@gmail.com if you wish to make a request.

​

How to complain

​

If you have any concerns about our use of your personal information, you can make a complaint to us at:

 

Name: Sarah McBride

Phone Number: 07811 339 936

Email: mcbsarah73@gmail.com

You can also complain to the ICO if you are unhappy with how we have used your data.

​

The ICO’s address:           

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk